Personal data management

Personal data protection policy

This policy sets out how we handle the information we collect about you when you visit our site (walnot.be).

Who we are

Name: WALNOT - Marc Bombeeck & Adrien Navez

WALNOT - Marc Bombeeck & Adrien Navez, Société Notariale SRL
Address: Rue des Boscailles 25, 1457 Walhain
ECB number: 0686774945

Telephone number: (010) 65.45.45
Email : etude@walnot.be

Identity of the Data Protection Officer ("DPO")

The "Mutualized DPO department of the Notariat" at Privanot asbl" has been appointed by the data controller as data protection delegate.
Address: rue de la Montagne, 30, 1000 Brussels

Preamble

WALNOT - Marc Bombeeck & Adrien Navez attaches great importance to confidentiality and respect for your privacy. Consequently, we make every effort to ensure that the processing of your data complies with the RGPD.

"WALNOT - Marc Bombeeck & Adrien Navez, Société Notariale SRL" is responsible for processing your personal data within the firm

Collection and use of personal data

Processing

As a public official, the Notary is required to collect and use personal data about you in the course of his work.

Your personal data is either collected directly from you, or taken from official databases. In fact, as a public authority, the Notary has access to various sources of authentic data, strictly regulated by specific legislation.

Data

By"personal data" we mean"any information relating to an identified or identifiable natural person, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data or an online identifier". This includes identification data (surname, first name, marital status, national registration number, date and place of birth, etc.), contact data (address, telephone number, etc.), economic and financial information (banking data, etc.) and personal data (name, address, telephone number, etc.).conomic and financial information (bank details, etc.), data relating to acts carried out at the firm and data relating to your family, social, tax and other situation that the notary is required to collect about you from official sources and administrations.

Purpose

The notary collects and processes personal data in order to guarantee the legal security of transactions whose authenticity he ensures, and to manage the files entrusted to him.

Communication of personal data

Your personal data processed by the Notary may be communicated to other persons ("recipients") and, in particular :

• to legally authorized partners such as public services and notarial institutions for the storage of copies of deeds and their metadata within the framework of electronic registration and for the registration of your data in the central registers of the notary's office (e.g. register of marriage contracts, notary's office, etc.).(e.g. register of marriage contracts, register of wills, register of power of attorney contracts, register of declarations relating to the appointment of an administrator or a trustworthy person);
• to the Fédération Royale du Notariat belge asbl for data relating to real estate, to be recorded in a notarial database designed to produce information for the notarial profession.es du notariat destinée à produire des statistiques et à permettre au Notaire d'évaluer la valeur des biens immobiliers lors de ses activités;
• in general, to the Fédération Royale du Notariat belge asbl for processing for statistical and scientific research purposes;
• other notaries involved in your case;
• banks involved in your file;
• toother recipients, for the management and continuity of files, such as file management software providers and business intelligence software providers, with a view to improving the services provided to customers;

This data must be communicated to these various recipients to enable the Notary to comply with the legal obligations to which he is subject and to manage your file correctly.

Protection of personal data

Scope of application

The processing of personal data carried out by the Notary is subject to the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 entitled "General Data Protection Regulation."

This regulation concerns both data processed electronically and data contained in paper files and documents found in the Notary's Office, provided nevertheless that these files or folders are "structured according to specified criteria". Personal data contained in electronic and paper files, wills and authentic instruments are therefore protected by the aforementioned Regulation.

Lawfulness

The processing of personal data by the notary is considered lawful if it is, in most cases, necessary to comply with a legal obligation to which he is subject (such as those relating to the protection of personal data). to which he is subject (such as those arising, for example, from legislation relating to the prevention of money laundering) or necessary for the performance of a mission of public interest entrusted to the notary.

In other cases, the processing is necessary for the performance of a contract or pre-contractual measures to which you are a party, or for the notary's legitimate interest in improving the services provided to you.legitimate interest of the notary in improving the services rendered in the case of the use of business intelligence software.

Retention period

In accordance with the principle of limiting the storage of personal data, such data may only be stored for the time required to the fulfilment of the intended purpose, in accordance with the laws applicable to the case in question and the statute of limitations for real and personal actions. This retention period varies, depending on the data concerned, from 10 to 30 years (to be completed by the notary).

Security measures

The Notary takes various appropriate technical and organizational measures to guarantee a level of security appropriate to the risk of your data. In particular, the Notaire ensures that access to your data by its employees and any subcontractors it may use is secure, that its computer network and servers are protected, and that the maintenance and destruction of your data is supervised, etc.

The review of these measures will be carried out, every three years, by the aforementioned DPO, through a technical and procedural audit of its study with regard to the principles of the RGPD.

Rights of data subjects

Under these regulations, as a data subject of the personal data processing carried out by the Notary, you have the following rightsa right to transparent processing of your data, a right to information and a right of access.

Under certain conditions and in strictly defined circumstances, you also have the right to rectification and deletion of your personal data, as well as the right to access, rectify and delete your personal data.of your personal data, as well as the right to object to their use and to limit their processing.

You may exercise your rights directly with the Notary or with the Data Protection Officer appointed by the Notary ("Département DPO mutualisé du Notariat" with Privanot asbl, info@privanot.be).

Finally, if you feel that your rights have not been respected in accordance with the Regulation, you are entitled to lodge a complaint with thes to the Control Authority (Belgian Data Protection Authority, rue de la Presse, 35, 1000 Brussels) or to take legal action.

If you have any questions, please contact the Data Protection Officer appointed by the Notary at the following address: info@privanot.be

About our website

The following provisions only apply to our website (walnot.be). Some buttons/links allow you to share content on social networks, or invite you to visit external sites. When you click on these links and leave our site, please be aware that the sites you visit may have different policies from ours.

Technical and organizational measures

The creation, security and maintenance of our site is entrusted to a specialized partner: Ricochet Consult.

We use the highest standards in terms of encryption, antivirus, firewalling and anti-ddos.

Hosting is provided by a totally dedicated infrastructure, with no sharing of resources or data.

The publicly accessible version of our site is entirely static, making it virtually invulnerable to external attack.

We anonymize all data collected through our site.

Our staff and those of our subcontractors who have access to personal data are contractually bound by an obligation of confidentiality.

Cookies

We use cookies. A cookie is an identifier stored temporarily on your machine when you visit a website.

Thanks to this identifier, a website is able to personalize your surfing experience, from one page to another, from one day to another, from one month to another, etc...

Cookies can also be used to keep track of you, even when you leave one site for another! We do not use cookies of this kind.

For us, cookies are mainly used for traffic statistics and to track chat dialogues.